Applying for Exchange

Applying for Exchange

Here you will find information about the process of applying for exchange abroad. Please read and follow the instructions carefully.

You can apply for student exchange if:

  • you are enrolled at VAMK
  • you have successfully completed at least one year of studies prior to the exchange period, at least 55 credits/year
  • the studies undertaken during the exchange are accepted as part of the degree, student needs to have acceptance and reference from his/her department
  • to be able to receive grant from VAMK, exchange period or practical training needs to be done during normal study time (3.5 or 4 years in full-time education). After that student can apply for exchange but no grant is paid.

Take some time to find information and do the preparations for your exchange. The exchange experience is certainly worth it. When a student first decides to complete a part of their studies abroad, one of the most important and crucial steps has already been taken; the decision to go international!

 

Please fill in the  Application Forms electronically or CLEARLY by hand.

Application for Exchange:

1.             Application for nomination

2.            Learning Agreement

For Erasmus studies in EuropeLearning Agreement (Subject Area Codes)

OR

For Erasmus traineeship in Europe: Training Agreement

OR

For studies and traineeship to be completed outside EuropeLearning Agreement

3.             Trancript of records in English from Study Office  (=Opintorekisteriote)

(4.              Kv-vaihtopassi Hoitotyö (PAKOLLINEN hoitotyön opiskelijoille) )

Additional documents which may be needed

•             Language Certificate(only if requested)

•             CV (in case of practical training)

 

When you have been accepted by the receiving institution it is time to apply for grant,

please check the instructions from Financial Issues

 

Application Process

The main application period for student exchange is at the end of February each year. After the February application round, the available places for the following spring can be applied for continuously until the end of October each year.

It is important that you get familiar with the application process before you apply, so you know what to expect and when. Please remember to follow the deadlines for applying so there will be no surprises and both institutions, and also you, will have enough time to arrange your exchange abroad.

We aim to send abroad all students who meet the requirements and whose learning agreement has been signed by their head of degree programme. However, as the number of places for certain partner university may be limited, some selection may need to be done. In that case we will compare: 1. the study year 2. number of credits completed 3. grades 4. motivation

 

Applying: Step by Step

Step 1: Consider your timing and goals as well as your country of interest. Check the academic calendar of receiving institution.

The lenght of the exchange period depends on the semester of receiving institution. VAMK does not pay grant if the length of the exchange is less than 3 months. 

 

Step 2: Discuss your exchange plans with your Group Leader / Head of Degree Programme / Study Advisor , the International Coordinator

or in the case of practical training with the Placement Coordinator of your unit.

 

Step 3: Discuss and work out a study plan and fill in the Learning Agreement/Training agreement

Complete this together with the Head of the Degree Programme or a teacher appointed by the Head of the Degree Programme. They may also have good ideas or recommendations for the exchange destination. Familiarize yourself with the study guide of the host institution, agree on the preliminary study plan, timing and courses to be completed. When you return to VAMK, the Learning Agreement helps the accreditation process of courses completed abroad.

 

Step 4: Submit the Student Application Form

Fill in and submit the Student Application Form including all required appendices to the International Coordinator. The application must be approved also by the host institution or employer, which may take some time. The Coordinator will inform you about the final decision.

 

Studies and Credits

Studies and practical trainings abroad will be considered a part of your degree at VAMK. Studies completed abroad can either compensate some of the compulsory studies/trainings or they can be credited to the optional studies. Learning the language and culture of the specific country are also important objectives.

Language Certificate

One of VAMK’s language teacher’s will evaluate the language skills of the student applying for exchange if needed. On the basis of the interview the teacher gives a language certificate to be included in the application.

In some cases an official language test is required (e.g. for exchange in the USA) to prove the level of knowledge of a specific language and to make sure that the student is able to undertake their studies.The language tests that are most common when applying to foreign higher education institutes are:

  • English language: TOEFL (Test of English as a Foreign Language), IELTS (The International English Language Testing System), CAE (Cambridge Certificate in Advanced English), CPE (Cambridge Certificate of Proficiency in English)
  • German language: ZdaF (Zertifikat Deutsch als Fremdsprache), KDS (Kleines Deutsches Sprachdiplom)
  • French language: DELF 1 and 2 (Diplome Elemetaire de Langue Francaise), DALF (Diplome Approfondi de Langue Francaise)

Language preparation is of course always advisable. In some countries and host institutions, intensive language courses are arranged before starting studies or during the semester.

SoleMOVE - Information system for International Staff and Student Mobility

SoleMOVE information system is created for processing International mobility. It is meant for administration of co-operation agreements, contact information, applying for exchange electronically, mobility documentation and producing mobility reports and statistics for EU or Ministry of Education.

VAMK has plans to take the SoleMOVE information system into use in the near future  (rekisteriseloste / file description).