VAMK, University of Applied Sciences  
  Diploma Supplement Label Audited by FINHEEC

Studies and Performances

Right of Study

Duration of Studies

Everyone who has enroled for attendance and still has study years left has the right of study. 

The time reserved for studies is the time corresponding the scope of the degree program plus one year.

Therefore, the time that can be used for full-time studies is five years in degree programmes of technology and communication and health care and in other degree programmes 4.5 years.

The student who has not completed the degree within the set time will lose the right of study unless the Polytechnic grants him/her extension of time to complete the degree for special reasons.

Extension of time can be granted for no more than one year. Working while studying full-time is not regarded as special reason for granting extension. A free-form application for extension is filed with the President of the Polytechnic. A plan how the student is going to finish the studies has to be enclosed with the application.

Enrolment

All students are to enrol once a year for attendance or non-attendance. Those who are continuing their studies enrol at the beginning of the autumn semester, new students enrol when they start their studies. The enrolment is made for the whole academic year or what is left of it. Only the students who have enroled for attendance have the right of study. The Financial Aid Committee will be informed of the enrolment, therefore, the enrolment should be taken seriously since it affects the student’s financial aid. 

Enrolment for autumn 2004 is open May 14 - September 3, 2004.

New students enrol by using a enrolment form available from the Student Office.

Those continuing their studies enrol through WinhaWille on the intranet at https://secure.puv.fi/wille.

In connection to the enrolment the students are to update their contact information and e-mail addresses under ”contact information” in WinhaWille.

Students who wish to change their non-attendance to attendance in mid-semester, enrol to the Student Office immediately upon starting their studies.

Enrolment for Non-attendance

Enrolment for attendance can be changed to non-attendance in mid-semester by informing the Student Office.

The student can enrol for non-attendance during the studies but only for one semester at a time. This period of non-attendance is not included in the maximum duration of studies. 

During the non-attendance the student cannot pursue studies, get any entries in the study register or receive financial aid.

Resigning from the Polytechnic

A student who wishes to give up his/her student place to transfer to another institute or to working life or for some other reason, must fill out a resignation application, available from the Student Office. Before the application, the Head of Department or the Study Counsellors should be consulted.

Retaking a Study Year

The student can be granted the right to retake a certain study year from the beginning. The permission for retaking a study year should be applied from the Dean with a form that is available in the Student Office or from a teacher or from the Polytechnic website. The Group Tutor or the Study Counsellor should be consulted on the possibility to retake a study year before the application.

Signing up for Study Units

Every student wishing to participate in a certain study unit must sign up through the Winha Wille system, http://secure.puv.fi/wille. Signing up is a prerequisite for completing the study unit. It is compulsory to be present during the first lesson of the study unit.

Denying the Right to Participate

The student can be denied the right to participate in a certain study unit if his/her basic knowledge on the subject is regarded as insufficient. The participation is denied especially if the lack of knowledge involves for example a safety risk. 

Starting the Specialised Studies

The prerequisite for starting the specialised studies is that the student has completed first year studies and sufficiently basic studies, altogether 40 credit units. In the unit of Health Care and Social Services all professional basic studies have to be completed.

Starting the Thesis

The thesis is started during the third year. Instructions for writing the thesis can be found on the polytechnic website.

It is required that the student has completed the basic studies before he/she writes the thesis. In engineering programmes additional 20 credit units of specialised studies are required to be completed, which makes 100 credit units altogether. A minor shortage of credit units can be compensated with free-choice studies.

Free-choice Studies

The purpose of the free-choice studies is to expand and deepen the student´s professional knowledge. They can be selected from the studies provided by Vaasa Polytechnic or from the studies provided by other university units. Study units that are completed elsewhere have to be agreed on with the Head of Department. Such study units are entered to the study register only on the basis of an application.

Free-choice study units provided by Vaasa Polytechnic are always held on Mondays and Thursdays starting at 3.15 pm. Enrolment for the studies takes place before each study period as follows: (weeks of tuition of the free choice studies in brackets)

  • period 1. 16.8.-25.8.04 (36-42)
  • period 2. 4.10.-13.10.04 (44-50)
  • period 3. 7.12.-15.12.04 (3-8, 10)
  • period 4. 14.2.-23.2.05 (11-17)

In the enrolment the students, who have the highest number of credit units, have priority.

The signing up takes place through WinhaWille https://secure.puv.fi/wille.

Further information on free-choice studies is available through the Study Counsellors and Heads of Department.

Virtual Studies

Every student has to complete at least one study unit as so called virtual studies over the net. Study Counsellors and Heads of Department give further information. The Polytechnic takes part in the expenses of such a study unit only if the Head of Department has given permission for it.

Extra Tuition

In addition to the basic tuition belonging to the study unit, it is also possible to arrange extra tuition for the students having great difficulties in achieving the minimum goals of the curriculum.

The initiative for the extra tuition can be made by either the student or the teacher. The amount of the extra tuition needed will be settled separately in each case.

The permission for extra tuition should be applied from the Dean with a form available from the Student Office or teachers or website.

Study Trips

The purpose of study trips is to get to know the field's industry, working sites, exhibitions and other comparative objectives. Trips that last over 24 hours are mainly arranged for senior year students.

During school terms, study trips are usually made within Finland and always under the teacher’s supervision.

A filled-in application form must be filed with the Head of Department at least a week before the beginning of the trip. The following information should be found on the application form:

  • trip programme with time-table and destination
  • name of the supervising teacher
  • name of the leading student
  • re-organisation of the lessons, signed by the teachers
  • the estimated cost of the trip.

During the time of the trip the only hours counted as lessons in co-ordinance with the time-table are the ones that are held by the supervising teacher. When applied, the Polytechnic might take part in the cost of the trip.

Assessment Criteria

The policy stated in the directives of the Vaasa Polytechnic quality manual are in compliance with the assessment that can be found at: http://www.puv.fi/vaakku/laatu/ohjeet.

Here only the most important items are mentioned.

The fundamental principle is that the assessment is carried out by comparing the student’s performances with the objectives of curriculum complied.

Scale of Grades

Performances are assessed using the scale excellent (5), good (4-3), satisfactory (2-1), fail (0). In exceptional cases, which are stated in the curriculum, performances are assessed using the scale pass/fail.

Assessment of Study Unit

The degree consists of study modules which on their part are constituted by study units.

A study unit is the smallest unit that can be assessed and entered to the study register. The scope, contents, requirements and other information can be found in the study guide.

The teacher of every study unit will give additional information on the implementation and requirements of the study unit, so participation right from the beginning of the study unit is very important.

A study unit includes at least one exam, assignment or other demonstration of one’s knowledge. In order to pass the study unit, all required components have to be completed and passed.

Deciding on the Assessment of the Study Unit, Registering and Informing

The study unit is approved and the grade given by the teacher who gives the exams and receives other demonstrations. Full-time teachers enter the grades themselves into the Polytechnic’s information system three weeks after the last demonstration has been given at the latest.

The Student Office registers the grades given by part-time lecturers on the basis of the list of grades submitted there.

The teacher has to inform the students with a notice when the grades are to be seen in the WinhaWille system and give information on possible requests for adjustment. The students can check their grades through WinhaWille at https://secure.puv.fi/wille.

This calls for that the student has enroled for attendance and has the necessary user name for the system. A forgotten user name/password can be renewed at the Student Office.

Additional information and assistance concerning Winha is also available through e-mail at:

Retakes of Study Units

The student is entitled to two retakes. After two failed retakes, the student has to give a written account of the reasons that have led to the situation with a suggestion of how to complete the study unit.

The student submits the account to the Head of Department and discusses the matter with the head. The Head of Department requests a statement from the teacher of the study unit, if necessary.

The alternatives are that the student gives a new demonstration on some part of the study unit or attends the whole study unit again from the beginning. If the student fails to raise an already passed grade, the original grade will not be lowered.

Amendments

The student has a right to know how the assessment criteria have been applied to him/her. The teacher who has assessed the student gives an account of the assessment.

The student, dissatisfied with the assessment and the account, can request an amendment from the teacher within 14 days from the day the results of assessment were given.

The student dissatisfied with the teacher’s account can apply for the amendment from the Polytechnic’s Board of Examiners within seven days from the day the account was given. The request for amendment, addressed to the Board of Examiners is delivered to the Student Office.

Exams and Tests

Organising

The exams and tests belonging to the basic completion of the study unit are arranged mainly during the teaching period. The departments draw up a schedule for these exams. The principle is that there can only be one exam per day.

The first retakes are arranged during the period following the study unit and the second retake in the beginning of the period following this. The purpose is to choose the retake dates so that every student wishing to participate has a possibility to do so. The date, duration and venue of the exam have to be announced at least two weeks before the exam.

The student is entitled to two retakes. The students have to follow the announced retake times. The teachers have no obligation to arrange any additional retakes. Not taking part in the retakes does not entitle the student to any extra retakes.

If the study unit is still uncompleted after the retakes, the Head of Department has to be consulted on the completion of the study unit.

Participation

The prerequisite for taking part in the exams is that the student has signed up for the study unit. In addition, students have to sign up for the retakes according to the unit’s instructions at least a week before the retake. The sign-up is binding. The student who has signed up but does not turn up for no valid reason, is regarded as having retaken the exam.

In the exam situation, the supervisors have the right to remove the students who do not follow the given instructions from the place.

The students must have the ID card issued by the Polytechnic or be able to prove their identity in some other way.

The students are allowed to have only pencils, pens, erasers and other writing and drawing tools with them and a calculator with a clearable memory. The memory of the calculator has to be cleared before the exam starts.

Mobile phones, bags, coats and caps and such have to be left outside the exam room. The use of dictionaries and the student’s own, unchecked table books is forbidden. No papers or books are allowed to be brought in the exam room. All required papers and other material will be provided together with the exam questions in an envelope which can be opened after the permission has been given.

After the exam, all material is returned to the supervisor.

Discussion or other communication between the exam participants during the exam is forbidden and other behaviour which can be regarded as an attempt to cheat will lead to charges of cheating.

The student who is guilty of cheating or its attempt will be removed from the exam room immediately and his/her exam will be failed.

Exam Questions and Assessment

The exam has to include easy, average and difficult questions, so that approximately one third of the questions belong to each category.

Easy questions are such that every student who has taken part in the instruction can answer them, while difficult questions require very good or excellent knowledge of the subject.

Requirements for passing the exam have to be announced to the students in the exam situation at the latest.

The exam is to be assessed so that the maximum number of points produces the grade of excellent (5) and the required minimum number of points the grade satisfactory (1). The other grades are defined by using a scale with equal intervals.

The knowledge required for passing the exam is announced at the beginning of the course.

Results and Amendments

Exam papers are not returned to the students but the teacher is to retain them for at least six months after the results have been published. The students have to be given the model answers and a possibility to see their exam papers and how they have been assessed by the teacher. The students also have a possibility to copy their own exam papers if they want to.

The list of results with only passed performances and the necessary statistical information (number of participants, group average) is put on the notice board.

The grades of the exam should be marked on the list, not only the number of points. The same procedure applies to all assessed demonstrations.

The teachers inform the students regarding the exam or other demonstration arrangements, model answers, possibilities to see the exam papers and amendments.

The results are to be published three weeks after the exam at the latest. If the results cannot be given within this time frame, the situation has to be made known to the students before the end of the three week dead-line. The results can be removed from the notice board two weeks after the publication.

In amendment of assessment, the procedure stated in ‘Amendments’ is applied.

Written Assignments and Seminars

Written assignments and seminar papers are comparable to exams and tests. Submitting an assignment by the dead-line is equivalent to the basic performance (exam, test) of a study unit. A new dead-line is equivalent to the first retake, etc. The dead-line of an assignment has to be informed to the students in writing at least two weeks before the dead-line.

Credit Transfer and Other Credits

Credit Transfer

Studies completed earlier or practical training can be recognised as part of studies.

The permission for credit transfer should be applied from the Dean with a form available from the Student Office or website. New students apply the credit transfer by 15 September. In the following study years applications for credit transfer can be made whenever necessary. The application must include the name(s) of study unit(s) in question and grounds for the exemption with appropriate certificates.

The procedure is the same if the student wishes studies completed elsewhere than Vaasa Polytechnic to be recognised as free-choice studies. Studies completed elsewhere than Vaasa Polytechnic will not be mentioned with grades in the degree certificate.

If the student has received financial aid earlier for these studies, he/she cannot count these credit transfers into credit units entitling to financial aid.

Credits Produced by Student Union Activities and Student Exchange

For activity in the Student Union, free-choice studies worth two (2) credit units at max. can be obtained. One year as a student tutor produces one credit unit. On both occasions, the assessment is on the pass/fail basis. 

The credits must be applied for personally from the Head of Department. The application must be accompanied with a recommendation from the Student Union and personal report with information on the tasks and duties in the Student Union, obtained results, the time consumed and an estimate of what has been learned in the process.

By attending any seven lectures, given by visiting foreign exchange teachers the student can obtain one credit unit (1 cu) as free choice studies. The student is to write a summary of each of the lectures in English, Finnish or Swedish and submit them to the Head of the Department who then accepts the performance. A schedule on the visiting lectures can be found on the polytechnic website.

More information about credit transfer is available through the Study Counsellors and Heads of Department.

Document maintainer: Elisabeth Malka
Last updated: 19.8.2004, Jarkko Ala-Louvesniemi
Previous page   Beginning of the page   Print the page   Feedback